Privacy Policy
EFFECTIVE DATE: MARCH 3, 2026
VERSION 1.0
LAST UPDATED: MARCH 5, 2026
Introduction
We, EZZEK, are committed to protecting the privacy and security of users of our platform. This Privacy Policy explains how we collect, use, share, store, and protect your personal information when you access or use the EZZEK Enterprise Resource Planning (ERP) System and its modules. This policy applies to all users of the EZZEK platform, including employees, administrators, vendors, partners, clients, and authorized third parties.
General Information
EZZEK is a digital enterprise platform designed to support organizational operations such as HR, Performance Management, Compliance, Finance, Administration, and other modules. For the purpose of this Privacy Policy, "Personal Information" refers to any data relating to an identified or identifiable individual. "Sensitive Personal Data" is as defined under applicable data protection laws.
Collecting Personal Information
3.1 Personal Information You Provide
We may collect, store, and process the following categories of Personal Information:
- (a) Information about your device and platform usage (e.g., IP address, browser type, device type, operating system, access times, pages visited).
- (b) Information provided during account creation (e.g., name, email address, phone number, department, role, organization).
- (c) Profile information (e.g., job title, employee ID, gender, date of birth, professional qualifications, and employment details).
- (d) Information submitted while using platform modules (e.g., performance goals, tasks, KPIs, training records, feedback, assessments).
- (e) Communications (e.g., messages, support requests, attachments, metadata).
- (f) Authentication credentials (e.g., passwords, two-factor authentication details).
3.2 Accuracy of Information
You confirm that all Personal Information you provide is accurate, current, and complete.
3.3 Third-party Information
If you provide information about another individual, you must ensure you have the legal right to do so. We are not responsible for unauthorized disclosures made by users.
How We Use Your Personal Information
4.1 Your Personal Information may be used for the following purposes
We may use your Personal Information to:
- (a) Operate, administer, and maintain the EZZEK platform.
- (b) Personalize your dashboard and user experience.
- (c) Send system notifications and service-related emails.
- (d) Send non-marketing administrative communications.
- (e) Provide training updates, performance reminders, and workflow alerts.
- (f) Send newsletters or updates (if subscribed).
- (g) Deliver marketing communications (only with consent where required).
- (h) Enhance system security and fraud prevention.
- (i) Support audits, compliance checks, and system monitoring.
Any information you publish or submit for publication through EZZEK may be visible to authorized users based on role permissions.
Sharing and Disclosure of Personal Information
5.1 Internal and Third-Party Disclosures
We may use your Personal Information to:
- (a) Operate, administer, and maintain the EZZEK platform.
- (b) Personalize your dashboard and user experience.
- (c) Send system notifications and service-related emails.
- (d) Send non-marketing administrative communications.
- (e) Provide training updates, performance reminders, and workflow alerts.
- (f) Send newsletters or updates (if subscribed).
- (g) Deliver marketing communications (only with consent where required).
- (h) Enhance system security and fraud prevention.
- (i) Support audits, compliance checks, and system monitoring.
Any information you publish or submit for publication through EZZEK may be visible to authorized users based on role permissions.
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